Meeting Minutes

Minutes of the June 18, 2014 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, JUNE 18, 2014

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, JUNE 18, 2014

Conference Rooms 1A/1B/1C

8:00 a.m. Risk Management Committee Meeting1

Executive Session2
Tab 1 Management Letter - Financial Statements Audit (Year Ending December 31, 2013)
Kelly Thornton PricewaterhouseCoopers LLP
Norman Graves Bert Smith & Co.
Tab 2 Retirement Plans for Regular Employees and Police Officers and Firefighters (Year Ending December 31, 2013)
Thomas Rey CliftonLarsonAllen LLP
Tab 3 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
Regular Session
(at approximately 8:30 a.m.)
Tab 4 General Aviation
Valerie Holt
Tab 5 Parking Contractor
Valerie Holt
Tab 6 Procurement Card Usage for Repair and Maintenance Activities at the Airports
Valerie Holt
Tab 7 Taxicab Dispatch
Valerie Holt
Tab 8 Sole Source Contracts
Valerie Holt
Tab 9 Parking Contractor
Valerie Holt
Tab 10 Report on Internal Controls and Compliance Activities and Accomplishments
Jack Potter
Julia Hodge
9:00 a.m. Human Resources Committee Meeting

Tab 11 Recommendation to Amend the Retirement Savings Plan
Tony Vegliante
Warren Reisig
Tab 12 Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans
Tony Vegliante
Tom Rand PRM Consulting Group
9:45 a.m. Executive and Governance Committee Meeting

Tab 13 Approval of the Revisions to the Code of Ethics for Employees
Phil Sunderland
Naomi Klaus
10:00 a.m. Board of Directors Meeting

Tab 14 Minutes of the May 21, 2014 Board of Directors Meeting
Tab 15 Committee Reports
  • Tab 15.1 Business Administration Committee
  • Tab 15.2 Dulles Corridor Committee (May 21 Committee Report presented on May 21 – Summary Minutes included)
  • Tab 15.3 Finance Committee
  • Tab 15.4 Human Resources Committee (May 21 Committee Report presented on May 21 – Summary Minutes included)
  • Tab 15.5 Strategic Development Committee
  • Tab 16 Information Items
  • Tab 16.1 President's Report (Oral)
  • Tab 16.2 Executive Vice President's Report
  • Tab 17 New Business
  • Tab 17.1 Recommendation for Approval of Easements to Dominion Virginia Power along Route 28 at Dulles International
  • Tab 17.2 Recommendation to Amend the Retirement Savings Plan
  • Tab 17.3 Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans
  • Tab 17.4 Approval of the Revisions to the Code of Ethics for Employees
  • Tab 18 Unfinished Business (Oral)
    Tab 19 Other Business & Adjournment (Oral)
    10:45 a.m. Business Administration Committee Meeting

    Regular Session
    Tab 20 Report on 2014 – 2016 Disadvantaged Business Enterprise Goal for Federally-Assisted Design and Construction Contracts
    Steve Baker
    Richard Gordon
    Tab 21 Information Paper on AeroTrain System Operations and Maintenance Support
    Chris Browne
    Executive Session3
    Tab 22 Discussion on AeroTrain System Operations and Maintenance Support (Oral)
    Chris Browne
    11:30 A.m. Dulles Corridor Committee Meeting

    Tab 23 Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phases 1 and 2 (As of April 30, 2014)
    Ginger Evans
    Anne Field
    12:00 p.m. Finance Committee Meeting

    Tab 24 Financial Advisors’ Report – Aviation Enterprise
    Andy Rountree
    Guy Nagahama Jefferies
    Tab 25 May 2014 Financial Report – Aviation Enterprise
    Andy Rountree
    Chris Wedding
    Tab 26 Financial Advisors’ Report – Dulles Corridor Enterprise
    Andy Rountree
    Doreen Frasca Frasca & Associates, L.L.C
    Bryan Grote Mercator Advisors LLC
    Tab 27 May 2014 Financial Report – Dulles Corridor Enterprise
    Andy Rountree
    Chris Wedding
    12:30 p.m. Strategic Development Committee Meeting

    Tab 28 Air Service Development Report
    Mark Treadaway

    Download the full Schedule and Agenda document. (PDF)

    1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

    2 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

    3Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.