Meeting Minutes

Minutes of the October 16, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, OCTOBER 16, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, OCTOBER 16, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Executive and Governance Committee Meeting1

Executive Session2
Tab 1  Information Paper on Performance Management (Oral)
Tony Vegliante  
Peter Kennedy PRM Consulting Group
8:30 a.m. Audit – Legal Committee Meeting

Executive Session3
Tab 2  Discussion of Pending Litigation (Oral)
Phil Sunderland
Executive Session4

Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
9:15 a.m. Finance Committee Meeting

Executive Session5
Tab 5 Information Paper Regarding Selection of Interim Financing for the Dulles Corridor Enterprise
Andy Rountree
9:30 a.m. Board of Directors Meeting

Tab 6 Minutes of the September 18, 2013 Board of Directors Meeting
Tab 7 Committee Reports
  • Tab 7.1 Audit – Legal Committee
  • Tab 7.2 Business Administration Committee
  • Tab 7.3 Dulles Corridor Committee
  • Tab 7.4 Executive and Governance Committee (September 18 Committee Report presented on September 18 – Summary Minutes included)
  • Tab 7.5 Finance Committee
  • Tab 7.6 Nominations Committee
  • Tab 7.7 Strategic Planning and Development Committee
  • Tab 8 Information Items
  • Tab 8.1 President's Report (Oral)
  • Tab 8.2 Executive Vice President's Report
  • Tab 9 New Business
  • Tab 9.1 Recommendation to Award a Fixed Base Operator Contract for Reagan National
  • Tab 9.2 Recommendation to Award a Sole Source Contract for Maintenance and Technical Services Support for 800 MHz Radio System
  • Tab 9.3 Recommendation to Award a Sole Source Contract for the Routine and On-Call Hardware and Software Maintenance of the Dulles Toll Road Revenue Collection System
  • Tab 9.4 Recommendation to Award a Contract for On-Call Architectural and Engineering Design Services for Campus Utility Distribution and Central Plant Improvements at Reagan National
  • Tab 10 Unfinished Business
    Tab 11 Other Business & Adjournment
    10:30 a.m. Audit – Legal Committee Meeting

    Regular Session
    Tab 12 Toll Road Collections
    Valerie Holt
    Tab 13 Shared Ride Van Service
    Valerie Holt
    Tab 14 Shuttle Bus Maintenance
    Valerie Holt
    Tab 15 Public Parking Contract
    Valerie Holt
    Tab 16 Employee Travel
    Valerie Holt
    Tab 17 Indirect Cost Audits for Metrorail Contractors and Subcontractors
    Valerie Holt
    Tab 18 Cashier Monitoring Parking Operations
    Valerie Holt
    Tab 19 Foreign Currency Exchange
    Valerie Holt
    11:00 a.m. Finance Committee Meeting

    Tab 20 Financial Advisors’ Report – Dulles Corridor Enterprise
    Doreen Frasca Frasca & Associates, LLC
    Bryan Grote Mercator Advisors, LLC
    Andy Rountree
    Tab 21 Financial Advisors’ Report – Aviation Enterprise
    Guy Nagahama Jefferies
    Andy Rountree
    Tab 22 Pre-Solicitation Terms for Interim Financing Support for the Aviation Enterprise
    Andy Rountree
    Tab 23 Draft 2014 Budget
    Andy Rountree
    Rita Alston
    Tab 24 September 2013 Financial Report – Aviation Enterprise
    Andy Rountree
    Chris Wedding
    11:30 a.m. Dulles Corridor Committee Meeting

    Tab 25 Dulles Corridor Metrorail Project Monthly Cost Summary
    Frank Holly
    Pat Nowakowski
    Tab 26 Pre-Solicitation Terms for Environmental and Building Code Plan Review Services for the Dulles Corridor Metrorail Project – Phase 2
    Frank Holly
    Pat Nowakowski
    Tab 27 Pre-Solicitation Terms for the Dulles Corridor Metrorail Project - Phase 2, Design-BuildPackage “B” (Rail Yard & Maintenance Facility)
    Frank Holly
    Pat Nowakowski
    Tab 28 September 2013 Financial Report – Dulles Corridor Enterprise
    Mark Adams
    Chris Wedding
    12:00 p.m. Business Administration Committee Meeting

    Tab 29 Pre-Solicitation Terms for Custodial Services at Reagan National
    Paul Malandrino
    Tab 30 Recommendation to Approve 2014 Medical and Dental Insurance Programs and Proposed Premium Rates
    Tony Vegliante
    Warren Reisig
    Tab 31 Information Paper on Annual Operational Insurance Policy Renewals
    Steve Baker
    Mike Natale

    Download the full Schedule and Agenda document. (PDF)

    1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times

    2Pursuant to Article IX, Section 3(a) of the Authority Bylaws which permits the Board and its Committees to move into executive session for personnel matters such as employment, appointment, assignment, promotion, demotion, performance appraisal, discipline, resignation, salaries and benefits, and interviews of Directors, officers, and employees of the Authority, and applicants for the same.

    3Pursuant to Article IX, Section 3(e) of the Authority Bylaws which permits the Board and its Committees to move into executive session for consultation with legal counsel and briefings by staff, consultants and/or attorneys, pertaining to actual or potential litigation, pending or proposed legislation, compliance with a specific constitutional, statutory or judicially imposed requirement, or other legal matters, and discussions of such matters.by the Board without the presence of counsel, staff, consultants or attorneys.

    4Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

    5Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority .