Meeting Minutes

Minutes of the September 18, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, September 18, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, September 18, 2013

Conference Rooms 1A/1B/1C

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8:45 a.m. Executive and Governance Committee Meeting1

Tab 1 Recommendation to Amend the Airports Authority Bylaws
Valerie Holt
Phil Sunderland
9:00 a.m. Finance Committee Meeting
Executive Session2
Tab 2 Recommendation to Appoint Senior Managing Underwriter for Dulles Toll Road Credit
Andy Rountree
Regular Session
Tab 3 Recommendation to Appoint Senior Managing Underwriter for Dulles Toll Road Credit
Andy Rountree
Tab 4 Financial Advisors' Report - Aviation Enterprise
Ken Gibbs                Jefferies
Guy Nagahama        Jefferies
Andy Rountree
Tab 5 Financial Advisors' Report - Dulles Corridor Enterprise
Doreen Frasca         Frasca & Associates, LLC
Bryan Grote             Mercator Advisors, LLC
Andy Rountree
Tab 6 Budget Reprogrammings for the Second Quarter of 2013 (oral)
Andy Rountree
Rita Alston
Tab 7 Quarterly Investment Committee Report
Mark Adams
Nancy Edwards
Tab 8 July and August 2013 Financial Reports - Aviation Enterprise
Andy Rountree
Chris Wedding

Tab 8.1 August 2013 Financial Report – Aviation Enterprise

Tab 8.2 July 2013 Financial Report – Aviation Enterprise

 

10:00 a.m. Board of Directors Meeting
Tab 9 Minutes of the July 17, 2013 Board of Directors Meeting
Tab 10 Committee Reports

Tab 10.1 Business Administration Committee (July 17 Committee Report presented on July 17 – Summary Minutes included)

Tab 10.2 Dulles Corridor Committee

Tab 10.3 Executive and Governance Committee (Committee Report to be presented on September 18 – Summary Minutes to be provided on October 16)

Tab 10.4 Finance Committee (July 17 Committee Report presented on July 17 – Summary Minutes included; September 18 Committee Report to be presented on September 18 – Summary Minutes to be provided on October 16)

Tab 11 Information Items

Tab 11.1 President's Report (Oral)

Tab 11.2 Executive Vice President's Report

Tab 11.2.1 - July 2013 Air Traffic Statistics
Tab 11.2.2 - June 2013 Air Traffic Statistics

 

Tab 12 New Business

Tab 12.1 Recommendation to Amend the Airports Authority Bylaws

Tab 12.2 Recommendation to Appoint Senior Managing Underwriter for Dulles Toll Road Credit

 

Tab 13 Unfinished Business
Tab 14 Other Business & Adjournment
11:00 a.m. Nominations Committee Meeting

Tab 15 Update on Nominations Committee
Shirley Hall
11:15 a.m. Dulles Corridor Committee Meeting
Tab 16 Dulles Corridor Metrorail Project Monthly Cost Summary
Frank Holly
Pat Nowakowski
Tab 17 Information Paper on the Toll Collections Overview on the Dulles Toll Road
Chris Browne
Tab 18 Recommendation to Award a Sole Source Contract for the Routine and On-Call Hardware and Software Maintenance of the Dulles Toll Road Toll Collection System
Chris Browne
Tab 19 July and August 2013 Financial Reports – Dulles Corridor Enterprise
Mark Adams

Tab 19.1 August Financial Report - Dulles Corridor Enterprise

Tab 19.2 July Financial Report - Dulles Corridor Enterprise

 

12:00 p.m. LUNCH - BOARDROOM

1:00 p.m. Business Administration Committee Meeting

Tab 20 Recommendation to Award a Fixed Base Operator Contract at Reagan National
Paul Malandrino
Tab 21 Recommendation to Award a Sole Source Contract for Maintenance and Technical Services Support
Goutam Kundu
Tab 22 Concessions Redevelopment Program
Steve Baker
Tab 23 Quarterly Acquisition Report
Mark Adams
Liz Bryan
2:00 p.m. Strategic Planning and Development Committee Meeting

Tab 24 Quarterly Air Service Development Report
Mark Treadaway
Tab 25 Pre-Solicitation Review of Business Terms for Aviation Consultant Services Request for Proposals
Mark Treadaway
Don Fields
Tab 26 Parsons Management Consultants Quarterly Capital Construction Program Update
Bern Seals
Tab 27 Recommendation to Award a Contract for On-Call Architectural and Engineering Design Services for Campus Utility Distribution and Central Plant Improvements at Reagan National
Frank Holly
Steve Smith
Executive Session3
Tab 28 Update on Use Agreement and Premises Lease (Oral)
3:00 p.m. Audit - Legal Committee Meeting

Tab 29 Dulles Toll Collections
Valerie Holt
Tab 30 Shared Ride Van Service
Valerie Holt
Tab 31 Shuttle Bus Maintenance
Valerie Holt
Tab 32 Public Parking Contract
Valerie Holt
Tab 33 Employee Travel Expense for the Period of July 1, 2011 to June 30, 2012
Valerie Holt
Tab 34 Indirect Cost Audit Summary for Metrorail Contractors and Subcontractors
Valerie Holt

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.

3 Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.