Meeting Minutes

Minutes of the June 19, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, JUNE 19, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, June 19, 2013

Conference Rooms 1A/1B/1C

8:30 a.m. Finance Committee Meeting1
(Materials in Tab A)

I. Financial Advisors’ Report – Aviation Enterprise Tab A-1 
Ken Gibbs Jefferies
Guy Nagahama Jefferies
Andy Rountree
II. Recommendation to Approve  the Authorizing Issuance of Airport System Revenue and Refunding Bonds, Series 2013A-C Tab A-2 
Andy Rountree
III. Financial Advisors’ Report – Dulles Corridor Enterprise Tab A-3 
Doreen Frasca Frasca & Associates, LLC
Jim Taylor Mercator Advisors, LLC
Andy Rountree
IV. May 2013 Financial Report – Aviation Enterprise Tab A-4 
Andy Rountree
Mark Tune
9:00 a.m. Business Administration Committee Meeting
(Materials in Tab B)

I. Pre-Solicitation Terms for Maintenance and Repair Services of the Vertical and Horizontal Pedestrian Conveyance Systems at Dulles International Tab B-1
Chris Browne
II. Recommendation to Award a Sole Source Contract for Support of Common Use Airline Equipment, Software Licensing and Software Maintenance Services at Dulles International Tab B-2
Chris Browne
III. Recommendation to Award Taxicab Concession Contracts  at Dulles International Tab B-3
Chris Browne
9:30 a.m. Dulles Corridor Committee Meeting
(Materials in Tab C)

I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update Tab C-1
Frank Holly
Pat Nowakowski
II. Recommendation for Approval of a Lease for the Dulles Corridor Metrorail Project – Phase 2 Office Tab C-2
Frank Holly
Pat Nowakowski
III. May 2013 Financial Report – Dulles Corridor Enterprise Tab C-3
Mark Adams
Mark Tune
10:00 a.m. Board of Directors Meeting
(Materials in Tab D)

I. Minutes of the May 15, 2013 Board of Directors Meeting Tab D-1
II. Committee Reports Tab D-2 
  1. Business Administration Committee
  2. Dulles Corridor Committee
  3. Finance Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Recommendation to Purchase Airport Shuttle Buses Procurement at both Airports
  2. Recommendation to Approve the Authorizing Issuance of Airport System Revenue and Refunding Bonds, Series 2013A-C
  3. Recommendation for Approval of a Lease for the Dulles Corridor Metrorail Project – Phase 2 Office
  • Tab D-4
  • Refer to Tab A-2
  • Refer to Tab C-2
V. Unfinished Business
VI. Other Business & Adjournment
11:00 a.m. Strategic Planning and Development Committee Meeting
(Materials in Tab E)

I. Quarterly Air Service Development Report Tab E-1
Mark Treadaway
II. Information Report on Airports Authority’s Support to Regional Transportation Planning Efforts Tab E-2
Frank Holly
Steve Smith
Bill Lebegern
11:30 a.m. Audit – Legal Committee Meeting1
(Materials in Tab F)

Regular Session
I. Compliance Review Change Orders for Phase 1 of the Dulles Metrorail Project Tab F-1
Valerie Holt
II. Public Parking Contract Tab F-2
Valerie Holt
III. Audit Follow-up Report for 2012 Tab F-3
Valerie Holt
IV. Proposed Policy on the Authority to Settle Claims Presented in Litigation Against the Authority and Certain Other Matters Tab F-4
Phil Sunderland
V. Status Report on KPMG’s Performance Audit of the Dulles Corridor Metrorail Project – Phase 1 Tab F-5
Jack Potter
Executive Session2

Pursuant to Article IX, Section 3(c) and 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors and the Vice President of Audit, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

Download the full Schedule and Agenda document. (PDF)

1 All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(c) and 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors and the Vice President of Audit, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.