Meeting Minutes

Minutes of the February 20, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, FEBRUARY 20, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, FEBRUARY 20, 2013

Conference Rooms 1A/1B/1C

8:30 a.m. Audit – Legal Committee Meeting1
(Materials in Tab A)

Executive Session2
I. Pending Litigation Report Tab A-1
Phil Sunderland
9:00 a.m. Board of Directors Meeting
(Materials in Tab B)

I. Minutes of the January 16, 2013 Board of Directors Meeting Tab B-1
II. Committee Reports Tab B-2 
  1. Audit – Legal Committee
  2. Dulles Corridor Committee
  3. Finance Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
V. Unfinished Business
VI. Other Business & Adjournment
10:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab C)
I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update Tab C-1
Frank Holly
Pat Nowakowski
II. Pre-Solicitation Terms to Lease Office Space for the Dulles Corridor Metrorail Project, Phase 2 Tab C-2
Frank Holly
Pat Nowakowski
III. Preliminary December 2012 Financial Report – Dulles Corridor Enterprise Tab C-3
Mark Adams
Mark Tune
IV. January 2013 Financial Report – Dulles Corridor Enterprise Tab C-4
Mark Adams
Mark Tune

10:30 a.m. Business Administration Committee Meeting
(Materials in Tab D)

I. Recommendation to Award the Foreign Currency Exchange and Business Services Contract at both Airports Tab D-1
Steve Baker
Kathleen Verret
II. Recommendation Paper to Purchase Engineered Material Arresting Systems from Engineered Arresting Systems Corporation at Reagan National Tab D-2
Frank Holly
Steve Smith
III. Recommendation Paper for the Specialized Electronics Systems Operation and Maintenance Services at Dulles International Tab D-3
Chris Browne
IV. Recommendation Paper for a Less than Full and Open Competition of Chemical Water Treatment Services for Dulles International Tab D-4
Chris Browne
V. Revised Pre-Solicitation Terms for Custodial Services at Reagan National Tab D-5
Paul Malandrino
VI. Status on the Draft Fourth Edition of the Contracting Manual Tab D-6
Andy Rountree
Phil Sunderland
VII. Quarterly Acquisition Report Tab D-7
Andy Rountree
Mark Adams
VIII. Small Business Contracting Summary as of December 31, 2012 Tab D-8
Steve Baker
Richard Gordon
IX. Disadvantaged Business Enterprise 2012 Achievements for Concessions Tab D-9
Steve Baker
Richard Gordon

11:30 a.m. Finance Committee Meeting
(Materials in Tab E)

I. Financial Advisors’ Report – Aviation Enterprise Tab E-1 
Ken Gibbs Jefferies
Andy Rountree
II. Appointment of Senior Book-Running Manager and Co-Senior Manager for Series 2013 Airport System Revenue Bonds Tab E-2 
Andy Rountree
III. Financial Advisors’ Report – Dulles Corridor Enterprise Tab E-3 
Doreen Frasca Frasca & Associates, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree
IV. Budget Reprogrammings for the Fourth Quarter of 2012 Tab E-4 
Andy Rountree
Rita Alston
V. Quarterly Investment Committee Report Tab E-5 
Andy Rountree
Nancy Edwards
VI. Preliminary December 2012 Financial Report – Aviation Enterprise Tab E-6 
Andy Rountree
Mark Tune
VII. January 2013 Financial Report – Aviation Enterprise Tab E-7
Andy Rountree
Mark Tune

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consult with the Airports Authority legal counsel or staff, and/or with consultants, regarding legal issues or matters affecting or involving the Airports Authority, including pending or potential litigation, pending or potential legislation and compliance with legal requirements.