Meeting Minutes

Minutes of the January 16, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, JANUARY 16, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, JANUARY 16, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Special Joint Finance and Dulles Corridor Committee Meeting1
(Materials in Tab A)
I. Funding Agreement Between the Authority and the Commonwealth of Virginia Providing for a Grant of $150 Million for the Dulles Corridor Metrorail Project Tab A-1
Phil Sunderland
Andy Rountree
8:30 a.m. Executive and Governance Committee Meeting
(Materials in Tab B)
I. U.S. Department of Transportation Lease Agreement Tab B-1
Phil Sunderland
II. Recommendation to Amend the Authority Bylaws Tab B-2
Phil Sunderland
9:00 a.m. Board of Directors Meeting
(Materials in Tab C)

I. Minutes of the December 12, 2012 Board of Directors Meeting Tab C-1
II. Committee Reports Tab C-2 
  1. Business Administration Committee
  2. Dulles Corridor Committee
  3. Executive and Governance Committee
  4. Finance Committee
  5. Special Joint Finance and Dulles Corridor Committee
  6. Strategic Planning and Development Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Funding Agreement Between the Authority and the Commonwealth of Virginia Providing for a Grant of $150 Million for the Dulles Corridor Metrorail Project
  2. U.S. Department of Transportation Lease Agreement
  3. Recommendation to Amend the Authority Bylaws 
  • Refer to Tab A-1 
  • Refer to Tab B-1
  • Refer to Tab B-2
V. Unfinished Business
VI. Other Business & Adjournment Tab C-5

10:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab D)

I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update – Phase I Tab D-1 
Frank Holly
Pat Nowakowski
II. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 and Phase 2 Tab D-2 
Frank Holly
Pat Nowakowski
III. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 Tab D-3 
Larry Melton Dulles Transit Partners
10:30 a.m. Finance Committee Meeting
(Materials in Tab E)
I. Financial Advisors' Report - Aviation Enterprise Tab E-1
Ken Gibbs Jefferies
Andy Rountree
II. Financial Advisors' Report – Dulles Corridor Enterprise Tab E-2
Doreen Frasca     Frasca & Associates, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree

11:00 a.m. Audit - Legal Committee Meeting
(Materials in Tab F)
Regular Session

I. Status Update on Plans to Enhance Internal Controls Tab F-1
Andy Rountree
Julia Hodge
II. Monitoring Parking Cashier Activity Tab F-2
Valerie Holt 
III. Shuttle Bus Services for the Public and Employee Parking Lots Tab F-3
Valerie Holt 
IV. Subcontractor Indirect Cost Rate Tab F-4
Valerie Holt 
V. Toll Violations Processing Tab F-5
Valerie Holt

Executive Session2

VI. Information Security Audit – Corporate Functions Tab F-6
Valerie Holt
VII. Information Security Audit – Dulles Toll Road Tab F-7
Valerie Holt

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2Pursuant to Resolution No. 12-30 which permits the Audit – Legal Committee to move into executive session to discuss airport security and information security audits.