Meeting Minutes

Minutes of the December 12, 2012 Board of Directors Meeting



Conference Rooms 1A/1B/1C

8:00 a.m. Executive and Governance Committee Meeting1
(Materials in Tab A)

I. Recommendation to Approve the Revised Authority Travel Policy Tab A-1
Andy Rountree
II. U.S. Department of Transportation Lease Amendment Tab A-2
Phil Sunderland
II. Response Plan to Department of Transportation Inspector General Recommendations Tab A-3
Jack Potter
9:00 a.m. Strategic Planning and Development Committee Meeting
(Materials in Tab B)
I. Dulles International Update Tab B-1
Jack Potter
Margaret McKeough
Andy Rountree
Chris Browne
Frank Holly
Mark Treadaway
Steve Baker
II. 2013 Annual Air Service Plan and Air Service Development Information Report Tab B-2
Mark Treadaway
Don Fields
10:30 a.m. Board of Directors Meeting
(Materials in Tab C)

I. I. Minutes of the November 14, 2012 Annual Board of Directors Meeting Tab C-1
II. Committee Reports Tab C-2 
  1. Audit – Legal Committee
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Finance Committee
  5. Special Joint Finance and Dulles Corridor Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Reappointment of the Employee Relations Council
  2. Recommendation to Award a Contract for Radio Network Technical Support Services for Phase 2 of the Dulles Corridor Metrorail Project
  3. Recommendation on Authority’s Proposed Regulation for Pre-Employment Criminal History Records’ Checks
  4. Recommended 2013 Budget
  5. Recommendation to Approve the Proposed Authorizing Extension and Substitution of Letters of Credit and Direct Purchase of Bonds for Airport System Revenue Variable Rate Bonds, Series 2003D, Series 2009D, Series 2010C and Series 2010D
  6. Recommendation to Approve the Proposed Resolution Authorizing Issuance of Full Funding Grant Agreement Notes, Series 2012
  7. Appointment of Members to the Ethics Review Committee
  8. Recommendation to Approve the Revised Authority Travel Policy
  9. U.S. Department of Transportation Lease Amendment
V. Unfinished Business
VI. Other Business & Adjournment

11:30 a.m. Finance Committee Meeting
(Materials in Tab D)

I. Financial Advisors’ Report – Aviation Enterprise Tab D-1 
Ken Gibbs Jefferies
Andy Rountree
II. Financial Advisors’ Report – Dulles Corridor Enterprise Tab D-2 
Doreen Frasca Frasca & Associates, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree
III. November 2012 Financial Report – Aviation Enterprise Tab D-3 
Andy Rountree
Mark Tune
12:00 p.m. Dulles Corridor Committee Meeting
(Materials in Tab E)

I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update – Phase 1 Tab E-1
Frank Holly
Pat Nowakowski
II. November 2012 Financial Report – Dulles Corridor Enterprise Tab E-2
Mark Adams
Mark Tune

12:30 p.m. Business Administration Committee Meeting
(Materials in Tab F)

I. Information Paper on Draft Revisions to the Contracting Manual Tab F-1
Andy Rountree
Phil Sunderland
II. Quarterly Acquisition Report Tab F-2
Steve Baker
III. Revised Pre-Solicitation Term for a Food, Fueling and Convenience Plaza at Dulles International Tab F-3
Steve Baker
Kathleen Verret
IV. Revised Pre-Solicitation Terms for Taxicab Services at Dulles International Tab F-4
Chris Browne
Elmer Tippett

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times..