Meeting Minutes

Minutes of the September 19, 2012 Board of Directors Meeting


SCHEDULES AND AGENDAS FOR WEDNESDAY, SEPTEMBER 19, 2012

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, SEPTEMBER 19, 2012

Conference Rooms 1A/1B/1C

8:00 a.m. Audit – Legal Committee Meeting1
(Materials in Tab A)

Executive Session2

Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Airports Authority operations.

Regular Session

X. Recommendation for Financial Statement Auditors Tab A-10
Valerie Holt
9:00 a.m. Executive and Governance Committee Meeting
(Materials in Tab B)
I. I. Proposed Revisions for the Code of Ethics (CONFIDENTIAL – Working Tab B-1 Discussion Drafts) Tab B-1
Board of Directors  Lawrence Norton  Venable LLP
  Janice Ryan            Venable LLP
  Phil Sunderland
  Greg Wolfe
  Quince Brinkley
Employees              Phil Sunderland 
   Naomi Klaus           Venable LLP
10:00 a.m.  Board of Directors Meeting
(Materials in Tab C)

I. Minutes of the July 18 and  September 5, 2012 Special Board of Directors Meeting Tab C-1
II. Committee Reports Tab C-2 
  1. Audit - Legal Committee
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Executive and Governance Committee
  5. Finance Committee
  6. Joint Finance and Dulles Corridor Committee
  7. Strategic Planning and Development Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Recommendation for Financial Statement Auditors
  2. Recommendation to Award Electronic Security Maintenance Services Contract at both Airports
  3. Recommendation to Approve Dulles Corridor Metrorail Project Phase 2
    Disadvantaged Business Enterprise Goal
  4. Recommendation to Award a Contract for an Architectural/Engineering/
    Planning Consultant for Task Planning Services for the Dulles Toll Road
  5. Recommendation to Amend the Code of Ethics for the Board of Directors
    (CONFIDENTIAL – Working Discussion Draft)
  6. Recommendation to Amend the Code of Ethics for Employees
    (CONFIDENTIAL – Working Discussion Draft)
V. Unfinished Business
VI. Other Business & Adjournment
11:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab D)
I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update  - Phase 1 Tab D-1
Frank Holly
Pat Nowakowski
II. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 and Phase 2 Tab D-2
Frank Holly
Pat Nowakowski
III. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 and Phase 2 Tab D-3
Larry Melton Dulles Transit Partners
IV. Recommendation to Adopt a Revised Locally Preferred Alternative for Phase 2 of the Dulles Corridor Metrorail Project Tab D-4
Frank Holly
Pat Nowakowski
V. Pre-Solicitation Terms for Real Estate Acquisition and Related Services for the Dulles Corridor Metrorail Project – Phase 2 Tab D-5
Frank Holly
Pat Nowakowski
VI. Pre-Solicitation Terms for Wetland and Stream Mitigation Credit Purchases for the Dulles Corridor Metrorail Project – Phase 2 Tab D-6
Frank Holly
Pat Nowakowski
VII. Pre-Solicitation Terms for the Dulles Corridor Metrorail Project - Phase 2 Program Management Support Services Tab D-7
Frank Holly
Pat Nowakowski
VIII. July and August 2012 Financial Report – Dulles Corridor Enterprise Tab D-8
Mark Adams
Mark Tune
11:30 a.m. Finance Committee Meeting
(Materials in Tab E)

I. Request for Proposals for Securitization of the Full Funding Grant Agreement Tab E-1 
Doreen Frasca Frasca & Associates, LLC
Jim Taylor Mercator Advisors, LLC
II. Request for Proposals for Letter of Credit and Direct-Funded Indexed Floater Tab E-2 
Andy Rountree
Ken Gibbs    Jefferies
III. Quarterly Investment Committee Report Tab E-3 
Mark Adams
Nancy Edwards
IV. Budget Programmings’ Report for the Second Quarter of 2012 Tab E-4 
Andy Rountree
Rita Alston
V. Financial Advisors’ Report – Aviation Enterprise Tab E-5 
Ken Gibbs   Jefferies
Andy Rountree
VI. Financial Advisors’ Report – Dulles Corridor Enterprise Tab E-6 
Doreen Frasca Frasca & Associates, LLC
Jim Taylor Mercator Advisors, LLC
Andy Rountree
VII. July and August 2012 Financial Reports – Aviation Enterprise Tab E-7
Andy Rountree
Mark Tune
12:00 p.m. Business Administration Committee Meeting
(Materials in Tab F)

I. Small Business Contracting Summary (as of July 31, 2012)  Tab F-1
Steve Baker
Richard Gordon
II. Information Paper on Option Year Contracts Requiring Committee Review for
January through June 2013
Tab F-2
Mark Adams
III. 2012 Workforce Profile Tab F-3
Steve Baker
Arl Williams
Julius Evans
IV. Pre-Solicitation Terms for a Food, Fueling and Convenience Plaza at Dulles International  Tab F-4
Steve Baker
V. Pre-Solicitation Terms for Comprehensive Custodial Services at Reagan National Tab F-5

Paul Malandrino

VI. Pre-Solicitation Terms for the Rental Car Invitation for Bids at Dulles International Tab F-6

Chris Browne

1:00 p.m. Nominations Committee Meeting
(Materials in Tab G)
I. Process and Proposed Schedule Tab G-1

Chairman Curto

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(g) of the Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Authority operations.