Meeting Minutes

Minutes of the May 16, 2012 Board of Directors Meeting


SCHEDULE AND AGENDAS FOR WEDNESDAY, May 16, 2012

SCHEDULE AND AGENDAS
FOR
WEDNESDAY, May 16, 2012

Conference Rooms 1A/1B/1C

8:00 a.m. Finance Committee Meeting
(Materials in Tab A)

I. Recommendation to Approve the Proposed Resolution Authorizing Issuance of Airport System Revenue Refunding Bonds, Series 2012A-C Bonds Tab A-1
Andy Rountree
II. Near-Term Tolling Policy Options and Process for Adjusting Toll Rates on the Dulles Toll Road Tab A-2
Andy Rountree
III. 2011 Comprehensive Annual Financial Report Tab A-3
Andy Rountree
IV. Quarterly Report on Investment Program Tab A-4
Andy Rountree
Nancy Edwards
V. Semi-Annual Review of the Airports Authority's Banking Relations Tab A-5
Andy Rountree
VI. Budget Reprogrammings for the First Quarter of 2012 Tab A-6
Andy Rountree
Rita Alston
VII. April 2012 Financial Report - Aviation Enterprise Tab A-7
Andy Rountree
VIII. Financial Advisors' Report - Aviation Enterprise Tab A-8
Andy Rountree
IX. Financial Advisors' Report - Dulles Corridor Enterprise Tab A-9
Doreen Frasca Frasca & Associates, LLC
Jim Taylor Mercator Advisors, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree
9:00 a.m. Board of Directors Meeting
(Materials in Tab B)

I. Minutes of the April 18, 2012 Board of Directors Meeting Tab B-1
II. Committee Reports Tab B-2
  1. Audit - Legal Committee
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Finance Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Recommendation to Award IT Service Desk and End-User Support Services
  2. Approval of the Third Amendment to the Dulles Toll Road Permit and Operating Agreement
  3. Recommendation to Approve the Proposed Resolution Authorizing Issuance of Airport System Revenue Refunding Bonds, Series 2012A-C Bonds
  4. Appointment of Senior Bookrunning Manager for the Airport System Refunding, Series 2012
V. Unfinished Business
VI. Other Business & Adjournment
10:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab C)
I. Dulles Corridor Metrorail Project Monthly Cost Summary - Phase 1 Tab C-1
Frank Holly
Pat Nowakowski
II. Dulles Corridor Metrorail Project Quarterly Report Tab C-2
Frank Holly
Pat Nowakowski
III. Dulles Corridor Metrorail Project Quaterly Report Tab C-3
Larry Melton Dulles Transit Partners
IV. April 2012 Financial Report - Dulles Corridor Enterprise Tab C-4
Andy Rountree
11:00 a.m. Joint Dulles Corridor and Finance Committee Meeting
(Materials in Tab D)
I. Recommendation to Amend and Reprogram Funds for the Dulles Corridor Enterprise Fund 2012 Budget Tab D-1
Andy Rountree
11:30 a.m. Executive and Governance Meeting
(Materials in Tab E)
I. Proposed Revision to the Freedom of Information Policy Tab E-1
Greg Wolfe Board Counsel
12:00 p.m. Business Administration Committee Meeting
(Materials in Tab F)

I. Recommended Revisions to Authority Contracting Manual and the Airport Purchasing Policies and Procedures Manual Tab F-1
Phil Sunderland
Steve Baker
Fred Seitz
II. Pre-Solicitation Terms for Specialized Electronic Systems Operation and Maintenance Services at Dulles International Tab F-2
Chris Browne
Executive Session2

III. Consideration of Personnel and Audit Matters Tab F-3
Kim Kendrick L&L Consulting, LLC
Sherry Bellamy L&L Consulting, LLC
Valerie Holt

Download the full Schedule and Agenda document. (PDF)

2Pursuant to Article IX, Section 3(a) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider personnel matters, such as employment, appointment, and assignment, and Section 3 (g): which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Authority operations.